If you're planning to print your presentation as a handout, then go for 220 PPI. If your presentation is for personal consumption-i.e., for viewing on smartphones, tablets, and computer monitors only-then a 96 PPI resolution is enough.īut if you plan to display it on a medium-sized projector or a screen larger than 50 inches, then you should choose 150 PPI. Under Resolution:, pick the appropriate points per inch (PPI) for your application. Under Compression options: remove the tick mark for Apply only to this picture to compress all images. Press the Compress Pictures button, and a Compress Pictures window will pop up. Then, in the menu ribbon, select Picture Format. To do that, click on any image in your slideshow. That's why you need to optimize your file for your intended audience. That's why it keeps your photos at the best possible quality.Īnd while this is a good thing, it does add a lot of size to your presentation. It's even considering that you're going to print it. After all, the app is preparing your slideshow for all types of display sizes. This is because PowerPoint tends to keep your images at the maximum allowable quality. You can do that by optimizing all your slideshow images for the screen size you expect to show your presentation. This adds up to a lot of space when you have many pictures.Įven if you've done all the above, there is still a way to reduce your presentation's file size further. This way, you get to save a few more kilobytes per photo. JPG files provide the most compression on your images while retaining reasonable quality.
Remember to save your file as JPG or JPEG, not PNG or BMP.
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Related: How to Use the Canva App: A Beginner's Guide Once you've cropped your photo to your liking, you can then use the Insert Picture tool to add it to your presentation.
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You can use Microsoft's built-in Paint app for simple crops, or you can use free online tools, like Canva.
Instead of cropping images in PowerPoint, you can use dedicated image editors. Although this is helpful if you want to undo the crop you made in the future, if you're final with the cut you made, this just adds to your presentation's file size. When you crop an image inside PowerPoint, the app will simply hide the part of the image you cut out. But if you do that, don't crop it using PowerPoint's built-in cropping tool. You may want to remove a section to make it more impactful. There are times when you don't have to use the entire image you just added.
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